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    Executive Assistant (Night shift)

    Mumbai, Maharashtra, India. Thane, Maharashtra, India

    Executive Assistant (Night shift)

    • 202406843
    • Mumbai, Maharashtra, India
    • Thane, Maharashtra, India
    • Full time
    • Closing on: Dec 30 2024

    Description

    • Supporting entire team/ multiple managers in all business aspects and be an integral part of team acting as SPOC for the team.?
    • Proficient in written and spoken English, draft mails/ responses independently.
    • Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.
    • Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
    • Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.
    • Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
    • Manage information for internal and external communication memos, presentations, emails, and reports.?
    • Determines appropriate course of action, referral, or response, works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
    • Prioritize conflicting needs, handle matters expeditiously and proactively.
    • Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
    • To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines
    • Co-ordinating with Cross Functional Teams to ensure deliverables are met.
    • Should be able to coordinate and maintain cordial relationship with all members of the team.?
    • A motivated self-starter with strong interpersonal skills.
    • Work involves handling sensitive issues and confidential information requiring discretion on the employee's part

    Qualifications

    Skills & Knowledge:

    • Organization Skills?
    • Email, Calendar, Travel and Expense Management
    • Event Planning & Management
    • Excellent Verbal & Written Communication
    • Tech savvy
    • MS Office Proficiency
    • Stakeholder Management

    ?

    Qualification & Experience:

    • Graduate of any discipline
    • 7 – 12 years of relevant Executive Assistant experience
    • Experience in handling geographically diverse stakeholders.

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    Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Willis Towers Watson are considered property of Willis Towers Watson and are not subject to payment of agency fees. In order to be an authorized Recruitment Agency/Search Firm for Willis Towers Watson, any such agency must have an existing formal written agreement signed by an authorized Willis Towers Watson recruiter and an active working relationship with the organization. Resumes must be submitted according to our candidate submission process, which includes being actively engaged on the particular search. Likewise, for our authorized Recruitment Agencies/Search Firms, if the candidate submission process is not followed, no agency fees will be paid by Willis Towers Watson. Willis Towers Watson is an equal opportunity employer. If you would like to have your contact information saved for future consideration, please email: Agency.inquiries@willistowerswatson.com.

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